SVN 128-129, Senior Finance Assistant, National Project Officer, Banda Aceh, NAD

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

IOM is looking for Senior Finance Assistant according to the terms of reference below. Interested applicants are invited to apply by submitting their application to hrbandaaceh@ iom.int not later than 19 December 2007 indicating the reference code below and job title. All candidates are requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.


Reference Code : SVN/IDI/2007/ 128
Job Title : Senior Finance Assistant
Duty Station : Banda Aceh, Nanggroe Aceh Darussalam, Indonesia
Classification : Employee, Grade 6
Estimate Starting Date : As soon as possible

General Functions:
Under the direct supervision of Resource Management Officer (RMO) for the Post-Conflict Communities Reintegration Unit in Banda Aceh and overall with coordination of the CIDA Project Manager , the incumbent will monitor and track the budgetary, financial, human resources and administrative functions of the Post-Conflict Communities, particularly in the field. In particular he/she will:

1. Provide oversight for all the finances of a complex project involving operational funds and administration of grants.
2. Constantly analyze project finances including pipeline, burn rates, projections etc and be proactive and innovative in identifying and dealing with problems and make recommendations to the project manager.
3. Select and enter data from a wide variety of documents, verifying accuracy by checking sources and make necessary calculations.
4. Produce regular financial reports for the donors.
5. Give presentations on the financial aspect of the projects to national and international audiences.
6. Maintain financial records and monitoring system to record, reconcile expenditures, balances, payments, statements and other financial data.
7. Work with limited supervision.
8. Take overall responsibility for and monitor the accounts of individual community grant projects in kecamatans (sub-districts) throughout Aceh province. This involves conducting random spot-checks of project bookkeeping by the Kecamatan Financial Management Unit., the standard form of accounting by the Government of Indonesia’s Kecamatan Development Programme, IOM’s implementing partner for the Post-Conflict Communities quick-impact projects.
9. Work in close cooperation with the IDRP and DDR Admin/Finance units to be responsible for the financial and administrative issues related to the functioning of the Post-Conflict Communities Unit.
10. Prepare, track and revise the project budgets on a continuous basis.
11. Supervise two roving financial assistants and 15 other field staff in relation to financial matters.
12. Sign off on payment requests prior to payment verify supporting documents and follow up as necessary.
13. Supervise the transfer of money to pay up to 1,000 staff

14. Produce budgets for future project proposals
15. Ensure that the documents received from third parties (suppliers, partners, etc.) meet the minimal quality parameters of authenticity.
16. Ensure administrative procedures are in place and followed in accordance with the Organization' s regulations and procedures.
17. Perform other duties as may be assigned.


Desirable Qualifications

University degree, preferably in Accounting/Business Administration, with a professional education or experience in accounting, minimum of five years experience in financial management, accounting and budgeting, willingness to travel and spend long amounts of time in the field is a requirement. Familiarity with financial oversight and public administration.

Good communication skills, flexibility, enthusiasm, initiative, good analytical skills, ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds and in stressful conditions. Thorough knowledge of Bahasa Indonesia and Acehnese, good knowledge of English.