To provide quality support
we’re counting on yours.
Office Manager I Jakarta, Indonesia
For the last 50 years, Oxfam GB has been working in Indonesia to overcome poverty and suffering. Our programmes help people affected by natural and human-made disasters, and we depend on strong office support to carry out our work as efficiently as possible.
Whether you’re maintaining our stock of office supplies or providing logistics assistance for various events, you’ll be responsible for the smooth running of our office in Jakarta. It’s an all-encompassing role that will cover everything from managing relationships with suppliers to contributing to the cost effectiveness of our office budget.
With experience in a similar role, you’ll have the foresight and expert organisational skills needed to run a productive workplace. What’s more, you’ll be an inspirational leader and strong team player.
To apply, please email your cover letter and CV, including recent photograph, to: jakarta@oxfam. org.uk .
Please indicate salary expectations in your application.
Closing Date: 09 March 2008
Only short-listed applicants will be contacted.
We are committed to ensuring diversity and gender equality within our organisation.
Jumat, 22 Februari 2008
Office Manager
Administrative and Finance
IOM is looking for Administrative and Finance
Assistant I according to the terms of reference below.
Interested applicants are invited to apply by
submitting their application to hrbandaaceh@ iom.int
not later than 28 February 2008 indicating the
reference code below and job title. All candidates are
requested to specify their availability date in the
application form. Please note that only short-listed
candidates will be contacted.
Reference Code : SVN/IDI/2008/ 028
Job Title : Administrative and Finance Assistant I
Duty Station : Lhokseumawe, Nanggroe Aceh
Darussalam, Indonesia
Classification : Employee, Grade 4
Estimate Starting Date : As Soon as possible
General Functions:
Under the direct supervision of the Field Coordinator
and the overall supervision of the Resources
Management Officer (RMO) for the Post Conflict
Reintegration Programme (PCRP) in Banda Aceh the
incumbent will be responsible for all administrative
and finance of the said project in a designated field
office. In particular he/she will:
1. Receive and check all incoming invoices, prepare
the payment request form when necessary.
2. Verify invoices and documents submitted by
suppliers and service providers and make sure that
IOM’s rules and regulations are followed.
3. Process and release duly approved and authorized
cash payments and bank transfers to all vendors,
contractors and staff, ensuring that signed official
invoices/receipts and other supporting documentation
is attached to all payment requests.
4. Responsible for daily petty cash and handle petty
cash and bank transactions.
5. Keep daily financial record for all petty cash
receipts and expenditures including bank transactions.
6. Prepare accurate daily and monthly petty cash and
bank reports, to be submitted to the RMO, PCRP.
7. Conduct cash and bank balancing everyday and
ensure that the entire admin and financial
documentation are complete.
8. Coordinate with the fleet manager for all vehicle
requests.
9. Responsible for the distribution of staff
attendance forms at the beginning of each month.
Accomplished forms should be promptly submitted to
RMO, PCRP.
10. Count the cash regularly (every day) and prepare
accurate cash certificates.
11. Maintain an efficient filing system of all
financial and other supporting documents.
12. Responsible for preparing and submitting fund
request, and follow up it until the fund is
transferred to ICRS bank account.
13. Responsible for updating ICRS office asset list
and responsible for all the ICRS office assets.
14. Perform any other duties as may be assigned. .
Desirable Qualifications:
University degree in Accounting or alternatively, a
combination of relevant training and experience.
Minimum two years experience in administration and
finance. A previous experience working with
international agency or relevant private sector
experience is an advantage.
Knowledge, skills and ability to extract, interpret,
analyze and process financial data. Effective
organizational skills and ability to establish
priorities and plans, ability to work under pressure
and cope with deadlines. Good written and spoken
communications skills, good interpersonal skills,
ability to work in a multi-cultural environment.
Willing to work anywhere within Aceh. Motivated to
engage in peace-building activities. Spot check/audit
skills and experience preferred. Proficient in
MSOffice applications. Flexible and able to work under
pressure within tight deadlines.
Resourceful and strong ability to cope with physical
hardship and willingness to work extra hours Ability
to work with minimum supervision.
Thorough knowledge of English. Other Acehnese
languages are advantage.
Monitoring And Evaluation Officer
The American Red Cross Tsunami Recovery Program (TRP) had been established to direct the organization¢s response to the South Asia tsunami disaster. The TRP activities focus on integrated community recovery and preparedness interventions in tsunami affected countries in Asia and East Africa in collaboration with Red Cross and non-Red Cross partners. Please visit www.redcross.org/tsunamirelief
The Indonesia TRP Delegation operates from offices in Banda Aceh (main), Calang, Lamno, Sabang and Pulo Aceh. It also has liaison offices in Jakarta, and other areas in Aceh province in collaboration with the Indonesian Red Cross. The Indonesia TRP program has a budget of over $200m. It commenced in May 2005 and will be completed by June 2010.
The American Red Cross seeks a dynamic individual to fill the position of :
Sr. Monitoring And Evaluation Officer base Banda Aceh
Specific DUTIES responsibilities and accountabilities :
Provide support to PMI-NAD in the implementation of M&E plans and reporting requirements generated by it; Implement an appropriate filing system to track all data required for the M&E operations; Create and maintain contacts with PMI-NAD and other national programs by participating in meetings and forums relating to monitoring and evaluation; Assist PMI-NAD staff, management, consultants, partners and other interested parties to gain access to M&E related information; Work with the ARC M&E Delegate, as required on all aspects of assessments, capacity building baseline/end line surveys, evaluations and other specific tasks; Prepare field reports and draft progress reports regularly; Facilitate capacity building at PMI-NAD Branch levels in effective monitoring and evaluation; Conduct a series of supervisory visits to identified PMI Branches to assist them in the development of systems and skills to collect data for the ARC database and for their own
use; Follow up with PMI-NAD Branches that have not submitted Program Monitoring Report Forms; Conduct data auditing of a pre-determined random sample of PMI-NAD Branches that have submitted forms; Undertake any other relevant duty as might be required from time to time
Qualification and Requirement :
In good mental and physical health; Precise and analytical worker; Flexible and able to manage problems on his/ her own; Team player; Diplomatic; Self-supporting in computers (Windows, spreadsheets, word processing); Language- Proficiency in English and Indonesian (written and spoken).; Previous similar work experience with good capacity for negotiation and communication; Teamwork; commitment to the International Red Cross and Red Crescent Movement; integrity and personal conduct; sensitivity to diversity; flexibility and adaptability; initiative and direction and interpersonal skills; University degree.
Applications and curriculum vitae written in English must be submitted to hr@amredcross.org by March 7th 2008. Only short listed candidates will be notified. American Red Cross is committed to gender equality in its mandate and its staff. Well qualified candidates, particularly females are strongly encouraged to apply
FAO - Personal Communication Assistant
Post Code : FAO-HPAI/PCA/02/08 – 30
Post Title : Personal Communication Assistant
Recruitment : Indonesian National
Location/Duty Station : Jakarta
Duration of Assignment : Initially for 3 months, with possible extension
Starting Date : Immediate
Direct Supervisor : Chief Technical Adviser
OSRO/INS/604/USA
HPAI Control Programme
Status/Condition : National Project Personnel (NPP) Contract
Deadline for submission of applications: 29 February 2008
Application should be addressed to:
Operations Support Unit
HPAI Control Programme
Office of the FAO Representative
11th Floor, Menara Thamrin Bldg.
Jalan M. H. Thamrin , KAV 3
Jakarta Pusat 10250
Indonesia
Interested and qualified applicants should submit a one-page cover letter and updated curriculum vitae together with complete contact details of three professional references. Please send your application by e-mail with the post code as the subject of your email, or by postal mail with the post code in the upper left corner of the envelope and do not send it by fax. Only short-listed candidates will be contacted.
Terms of Reference
I. Duties and responsibilities
Under the overall supervision of the FAO Representative and direct supervision of the Project Chief Technical Adviser (OSRO/INS/604/USA), and in close coordination with the Translation and Administrative teams, provides personal administrative and translation support to the Project Chief Technical Adviser.
Specific responsibilities include:
• Provide verbal translation services as needed for the Project Chief Technical Adviser and for other consultants when available;
• Prepare travel arrangements (ITA preparation, security clearance, hotel reservations, budget estimations, car rental, etc.) for travels of Project Chief Technical Adviser;
• Coordinate scheduling of meetings and appointments for the Project Chief Technical Adviser;
• Assists the Project Chief Technical Adviser to organize and archive information, including written and electronic project materials;
• Draft routine correspondence, memoranda, and reports from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures;
• Maintains the document filing system both hard copy and electronic, receive/send correspondence, and direct communications to the persons concerned; maintain records of such communications; answer telephone and respond to routine inquiries;
• Attend meetings with Project Chief Technical Adviser (when required) and be responsible for taking minutes of meetings;
• Compile information and inputs from PDS/R field reports for inclusion in routine project reports;
• Assists with the organization of meetings, seminars, workshops, etc;
• Be available to travel on short notice; and
• Performs other related duties as required.
Qualifications:
• Diploma degree in the relevant fields with minimum 5 years of experience.
• Previous work experience in international organizations, particularly with FAO or other UN Agencies will be an added advantage.
• Professional credentials as translator from an accredited institution.
• Excellent written and spoken English skills; fluent in Bahasa Indonesia.
• Excellent memo composition and typing skills.
• Proficiency in MS Office, particularly Word, Excel and Powerpoint.
• Ability to work with individuals from different cultural/national backgrounds.
• Good interpersonal and communication skills.
• Ability to work with minimum supervision.
Urgent Vacancies - Finance Managers
A donor-funded initiative providing technical assistance to the Department
of Health and other partners in maternal, newborn and child health, with a
focus on the most vulnerable women and children has a vacancies for:
* *
*FINANCE MANAGER (Jakarta) - 1 Post*
The Finance Manager will assist Finance and Admin Director in managing
overall financial needs of the Jakarta office, and programmatic needs.
* *
*FINANCE AND ADMIN MANAGER (Surabaya) - 1 Post*
The post holder will support Regional Office Director in overseeing finance,
administrative, human resources, and also day to day operations of the East
Java regional office in Surabaya.
Requirements:
1. Minimum of five years of experience in a similar position. Staff
management experience required. Prior USAID funded program will be an added
value
2. University degree in Finance, or Accountant. Other education
background with significant experience in Finance or Accounting will be
considered
3. Excellent verbal and writing skills in English
4. Competent in Excel and Microsoft Word
Candidates with relevant experience, please submit your resume with a cover
letter to: hr@jsi.or.id by February 29, 2008
Kamis, 21 Februari 2008
ADMINISTRATIVE STAFF
If you are keen, dedicated, creative and have a good academic record
and would like to be in the forefront of science and technology, you
could be the right person to join the Eijkman-Oxford Clinical Research
Unit (EOCRU) as an Administrative Staff.
Desirable qualifications: Diploma/University graduate, at least two
year experience in office administration, travel arrangement, filing,
and handling expat visas. Thorough knowledge of English. Proficient in
computer applications.
The successful cadidate will get an attractive take-home-pay salary
and other benefits (e.g. premium health insurance, income tax &
Jamsostek fully paid by the foundation).
Please sent letter of interest and CV with your current photo within 2
weeks to admin@alertasia. org or by mail to Shanti Gayatri, Eijkman
Institute, 2nd floor, Jl. Diponegoro 69, Jakarta 10430; Please also
note that only shortlisted candidates will be contacted.
