Administrative and Finance

IOM is looking for Administrative and Finance
Assistant I according to the terms of reference below.
Interested applicants are invited to apply by
submitting their application to hrbandaaceh@ iom.int
not later than 28 February 2008 indicating the
reference code below and job title. All candidates are
requested to specify their availability date in the
application form. Please note that only short-listed
candidates will be contacted.

Reference Code : SVN/IDI/2008/ 028
Job Title : Administrative and Finance Assistant I
Duty Station : Lhokseumawe, Nanggroe Aceh
Darussalam, Indonesia
Classification : Employee, Grade 4
Estimate Starting Date : As Soon as possible

General Functions:

Under the direct supervision of the Field Coordinator
and the overall supervision of the Resources
Management Officer (RMO) for the Post Conflict
Reintegration Programme (PCRP) in Banda Aceh the
incumbent will be responsible for all administrative
and finance of the said project in a designated field
office. In particular he/she will:

1. Receive and check all incoming invoices, prepare
the payment request form when necessary.
2. Verify invoices and documents submitted by
suppliers and service providers and make sure that
IOM’s rules and regulations are followed.
3. Process and release duly approved and authorized
cash payments and bank transfers to all vendors,
contractors and staff, ensuring that signed official
invoices/receipts and other supporting documentation
is attached to all payment requests.
4. Responsible for daily petty cash and handle petty
cash and bank transactions.
5. Keep daily financial record for all petty cash
receipts and expenditures including bank transactions.
6. Prepare accurate daily and monthly petty cash and
bank reports, to be submitted to the RMO, PCRP.
7. Conduct cash and bank balancing everyday and
ensure that the entire admin and financial
documentation are complete.
8. Coordinate with the fleet manager for all vehicle
requests.
9. Responsible for the distribution of staff
attendance forms at the beginning of each month.
Accomplished forms should be promptly submitted to
RMO, PCRP.
10. Count the cash regularly (every day) and prepare
accurate cash certificates.
11. Maintain an efficient filing system of all
financial and other supporting documents.
12. Responsible for preparing and submitting fund
request, and follow up it until the fund is
transferred to ICRS bank account.
13. Responsible for updating ICRS office asset list
and responsible for all the ICRS office assets.
14. Perform any other duties as may be assigned. .

Desirable Qualifications:

University degree in Accounting or alternatively, a
combination of relevant training and experience.
Minimum two years experience in administration and
finance. A previous experience working with
international agency or relevant private sector
experience is an advantage.

Knowledge, skills and ability to extract, interpret,
analyze and process financial data. Effective
organizational skills and ability to establish
priorities and plans, ability to work under pressure
and cope with deadlines. Good written and spoken
communications skills, good interpersonal skills,
ability to work in a multi-cultural environment.

Willing to work anywhere within Aceh. Motivated to
engage in peace-building activities. Spot check/audit
skills and experience preferred. Proficient in
MSOffice applications. Flexible and able to work under
pressure within tight deadlines.

Resourceful and strong ability to cope with physical
hardship and willingness to work extra hours Ability
to work with minimum supervision.

Thorough knowledge of English. Other Acehnese
languages are advantage.