Head of Finance and Administration

The International Catholic Migration Commission (ICMC) is a Geneva-based international humanitarian organization specializing in services to refugees, returnees, the displaced, and migrants is looking for a candidate for the post of:

Title : Head of Finance and Administration
Classification : National Staff

Location : Jakarta
Reports to : ICMC Regional Programme Director

Start Date : As soon as possible

Responsibilities:

Accounting function:

§ Provide financial and accounting management and direction for ICMC Indonesia in compliance with donor requirements, headquarters guidance and Generally Accepted Accounting Principles;

§ Ensure that all expenses are incurred consistent with grant agreements; ensure timely and accurate submission of financial reports to HQ;

§ Monitor and provide bi-monthly cash flow forecast to HQ;

§ Monthly Consolidation and general ledger reconciliation (P&L and BL) and substantiation process with different locations in mid-east;

§ Deduction of income tax by ICMC on payments for purchase of goods/services/ commission/ rental or contract payments. Submission of such deductions in the name of payees, with Government Treasury;

§ Set up and maintain fully functioning computer accounting system, including setting up of grant accounting, month-end procedures, back up, etc.

Internal Control and Policies:

§ Review and provide input to HQ on financial policies and procedures as appropriate;

§ Ensure the financial integrity of the operations with regards to controls, systems, financial reporting and resource development;

§ Provide guidance on the maintenance and management of all accounting records of the project according to ICMC standards;

Budget and Donor reporting

§ Prepare monthly financial management reports for Program Managers including financial narrative, and variances analysis when necessary;

§ Lead in the preparation of budgets and assist in the preparation of operational plans, ensuring adequate resources for project activities;

Human Resources

§ Manage human resources polices and procedures, including taxation, salary reviews according to Indonesian local labor laws and ICMC personnel manual;

Procurement

§ Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture and office building;

§ Facilitate/oversee procurement process;

§ Take initiative on cutting costs without compromising quality.

Required Qualifications and Competencies

§ University accounting degree or diploma from a credited institution;

§ Minimum 5 years specific finance management experience, preferably with an international organization;

§ Strong English speaking and writing skills;

§ Ability and willingness to travel to all ICMC local locations, if required;

§ Flexibility and willingness to be a contributing part of the ICMC team;

§ Must commit to serving without a political, personal or religious agenda of any kind.

Reporting Relationship:

The post holder will report directly to the Regional Program Director and will line manage senior finance, admin and HR staff.

Submit C.V and photo through email to: ginting@icmc. net

Application Deadline: February 11, 2008

Please include details of current post and remuneration and details of referees.

Given the high number of applicants, only short-listed candidates will be contacted. Telephone call will not be entertained.

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ICMC selects employees based solely on experience and merit regardless to race, ethnicity, creed, religion, or social standing. ICMC adheres to international humanitarian standards and laws governing the work of INGOs in Indonesia and delivers services based solely on the need of affected and with regard to no political or religious considerations.