Project Officer Sustainable Livelihoods & Block Fund Officer

1.Position: Blockfund Officer (full time, part-time can be
considered depending on experience and
qualifications)

Duty Station: Hivos Southeast Asia Regional Office, Jakarta

Hivos is a non-governmental organisation, rooted in the Netherlands
and guided by humanist values, that wants to contribute to a free,
fair and sustainable world where citizens, women and men, have equal
access to resources, opportunities and markets and can participate
actively and equally in decision making processes that determine their
lives, their society and their future.
Hivos' basic commitment is to poor and marginalised people - and their
organisations - in countries of the global South. A sustainable
improvement of their situation is the ultimate benchmark for the work
and efforts of Hivos. The empowerment of women in order to achieve
gender equality is a primary directive in Hivos' policy.
To that end Hivos offers financial and political support for civil
organizations and initiatives that share Hivos' goals. In addition to
funding, Hivos is networking, lobbying and sharing knowledge in the
national and international arena as well as in The Netherlands.
Apart from its multi-year grant-making activities, Hivos also provides
smaller, short-duration grants of up to one year to small NGOs or to
innovative activities in Indonesia. These small grants are managed
under several Blockfunds for which funds have been made available by
various international donors of Hivos.
To assist in the administration of these small grants, including
reporting to back donors, Hivos seeks to recruit a Blockfund Officer.
The Blockfund Officer reports directly to the Director of the
Regional Office.

Main Responsibilities:

1.Maintain project administration of various Blockfunds managed by the
Hivos Southeast Asia Regional Office
2.Provide administrative and communication support to programme
officers responsible for management of Blockfund portfolio
3.Contribution to smooth operation of the Hivos regional office and
proper maintenance of project administration

Specific Tasks:

•Maintain dedicated Blockfund database and Hivos general project
administration database for the Blockfund contracts
•Verify administrative compliance of submitted proposals
•Assist programme officers in preparing of assessment, rejection and
contract documents
•Assist programme officers in communication with Blockfund partner
NGOs, including drafting of letters and email
•Track partners' compliance with reporting obligations and send reminders
•Provide inputs for reports and annual plans to Hivos back donors
based on the project administration databases
•Maintain Blockfund (e-)filing systems properly and timely
•Assist programme officers in organising technical assistance and
evaluations missions
•Liaise with Hivos back donors in close coordination with programme
officers and regional director
•Act as backup for Office Manager during her absence
•Assist in preparation of project administration and ISO audits
Qualifications

Hivos is looking for an Indonesian national (m/f) with a minimum
working experience of three years, excellent administrative skills who
is well organized, diligent, hard working and with excellent team
player skills. Specific experience with in a programme management and
administration support position is desirable. Applicants should be
computer literate in MSOffice and have affinity with financial
reporting. Demonstrable writing and reporting skills in Bahasa
Indonesia and English are a prerequisite. A competency test will be
part of the selection procedure.
Knowledge of and experience in working with Indonesian civil society
organisations or an international funding agency will be a distinct
advantage. Candidates are expected to have affinity to Hivos core values.

The function is Jakarta-based, but may include limited travel within
Indonesia (max. 2-3 per year). The contract will be for a period of
one year, starting from 1 March, and be extended for a further two
years if performance is satisfactory. The first year includes a
three-month probation period.
The net salary for the Blockfund officer will depend on qualification
and experience. The secondary benefits include a 13th month (THR) and
health insurance.
For more information on the position, and to send a well motivated
application letter stating why you would be suited for the position
and your updated CV in English by February 15th, write to:
hrd@hivos.or. id

Further information on Hivos: www.hivos.nl/ english

2. Position : Programme Officer – Sustainable Economic Development
Duty Station : Hivos Aceh Liaison Office in Banda Aceh (preferred) or
Hivos Regional Office in Jakarta with frequent travel to Aceh (only
for exceptionally qualified candidates)

Hivos is a non-governmental organisation, rooted in the Netherlands
and guided by humanist values, that wants to contribute to a free,
fair and sustainable world where citizens, women and men, have equal
access to resources, opportunities and markets and can participate
actively and equally in decision making processes that determine their
lives, their society and their future.
Hivos' basic commitment is to poor and marginalised people - and their
organisations - in countries of the global South. A sustainable
improvement of their situation is the ultimate benchmark for the work
and efforts of Hivos. The empowerment of women in order to achieve
gender equality is a primary directive in Hivos' policy.
To that end Hivos offers financial and political support for civil
organizations and initiatives that share Hivos' goals. In addition to
funding, Hivos is networking, lobbying and sharing knowledge in the
national and international arena as well as in The Netherlands.
Hivos has supported a number of initiatives aiming at restoring the
lives and livelihoods of the population affected by the tsunami and at
strengthening the local civil society in Aceh Province by providing
financial and technical assistance support to local NGOs in Aceh.
Hivos is seeking a Programme Officer to help manage and develop its
rural livelihood programme portfolio for Aceh. The programme has a
focus on the agriculture sector and uses a product chain approach. The
Programme Officer will report directly to the Programme Coordinator of
the Hivos Aceh Programme stationed in Banda Aceh.

Main Responsibilities:

1.Management of Hivos programme on Sustainable Livelihood in Aceh
2.Development of relevant initiatives in partnership with other
stakeholders
3.Contribution to Hivos overall organizational and policy development

Specific Tasks

a)Programme Management
•Identifying and assessing potential partner organisations and their
programmes
•Processing proposals from existing and new partner organizations,
including direct support for improving proposal quality, and preparing
Organisational Assessments and contract agreements
•Monitoring partners including routine correspondence, field visits,
and progress reports
•Supporting partners in effort to strengthen their internal
organisations and networks
•Final assessment and approval of financial statements and audit reports
•Identifying capacity building requirements of partner organisations,
drafting TORs, selecting, contracting and monitoring TA consultants
•Drafting progress / fina
l reports to Hivos bask donors in English
•Maintaining proper project and sector files and documents
•Organising external evaluations including identifying and contracting
evaluators / consultants, drafting TORs, informing partners, assessing
evaluation reports.

b)Partnership and sector coordination
•Liaise with and report to Hivos back donors in English
•Facilitating cooperation between Hivos partners and other Indonesian
and international civil society organizations
•Participating in relevant sector networks of national and
international NGOs and government

c) Others
•Contributing to Hivos publications and reports on sustainable
economic development and Aceh related issues
•Organising occasional in-house and external seminars or consultations
as well as other knowledge-sharing related initiatives.
•Contributing to programme highlights, mid term review and end of term
review.
•Contributing to regional and sectoral policies of Hivos

Qualifications:

Hivos is looking for an Indonesian national (m/f) with excellent
knowledge of and experience in the sustainable economic development
programmes with emphasis on sustainable farming. Demonstrable writing
and reporting skills in Bahasa Indonesia and English are a
prerequisite. Applicants should be computer literate. A competency
test will be part of the selection procedure.
Specific experience with rural technologies, LEISA, organic farming,
farmer field schools, participatory approaches, gender mainstreaming,
and/or community organisation is desirable.
The candidate should hold a bachelor degree in agricultural sciences
(eg, post harvesting technology or agriculture economics), rural
sociology, development studies, economics or have equally relevant
education.

Preference will be given to candidates with demonstrable experience in
one or more of the following areas: grant making to NGOs, project
management, the logical framework methodology, product chain approach.
An MSc/S2 degree and/or strong English language skills will be
regarded as a distinct advantage. Knowledge of and experience in
working with civil society in Aceh are desirable.
The duty station will be in Banda Aceh for a period of between 10 and
12 months, starting from 1 March. This includes a three-month
probation period. For exceptionally well qualified candidates a
positing in Jakarta with frequent travel to Aceh (at least 14 days per
month) can be considered.

The net salary for the programme officer will depend on qualification
and experience. The secondary benefits include a 13th month (THR) and
health insurance. Candidates not resident in Aceh also qualify for a
housing allowance and three-monthly home leave trips.
For more information on the position, and to send a well motivated
application letter stating why you would be suited for the position
and your updated CV in English by February 10th, write to: hrd@hivos.or. id

Further information on Hivos: www.hivos.nl/ english